Meetings that produce decisions and get them done.
Most meetings do produce decisions. The problem is that the decisions live in someone's notebook, the action items scatter into e-mail threads, and three weeks later nobody is sure what was actually agreed. Tenderely BPM gives every meeting a structured record — agenda, attendance, decisions and actions with owners and due dates — so the follow-through is built into the meeting itself, not bolted on afterwards.
What does running meetings actually repeat?
01
Setting the agenda
Before a meeting is useful it needs a list of topics, the person responsible for each and any materials attached. Without this, time fills up with whoever speaks first.
02
Recording attendance
Who was in the room matters when a decision is later disputed. A reliable attendance log cannot live only in someone's memory.
03
Capturing decisions
A decision that is not written down during the meeting has to be reconstructed from memory later, and by then the detail has already blurred.
04
Assigning actions
Every decision that requires follow-up needs an owner and a due date. Without those two things, the action is a wish, not a task.
05
Chasing overdue actions
Reminding people that their action is due, escalating when it passes its deadline, and recording what was done — all of this usually falls on the person who called the meeting.
06
Reviewing open items in the next meeting
The first agenda item in most recurring meetings is a review of last time's actions. If that list is not automatically available, someone has to rebuild it before every session.
Where does this break down today?
Minutes are written but never read
A document is drafted, e-mailed to attendees, filed somewhere and forgotten. When an action is not done, nobody can find the record that proves it was assigned.
Actions have owners but no accountability
Writing a name next to a task in a Word document does not remind that person, does not escalate when the date passes and does not update when they respond.
Decisions cannot be searched
Six months later, what was decided about a supplier, a budget or a policy is locked inside a PDF or a chat thread. Retrieving it means reading everything.
Nobody sees the full picture
How many open actions exist across all meetings, which are overdue, and whose workload is heaviest — that view only exists if somebody manually compiles it.
What changes with Tenderely BPM
01
Every meeting is a structured record
Agenda items, attendees, decisions and actions all sit on the same record. Nothing needs to be reconstructed from a document or a thread.
02
Actions chase themselves
Assign an owner and a due date and the platform sends reminders as the deadline approaches. An overdue action does not wait quietly — it escalates.
03
Decisions are searchable
Because decisions are structured data rather than free text in a document, any decision made in any meeting can be found in seconds by topic, date or responsible party.
04
Approval steps travel on mobile
When an action or a decision requires sign-off, the step reaches the approver in the iOS or Android app. Approval does not wait for the next scheduled meeting.
05
Open items appear automatically
Before a recurring meeting, the list of pending and overdue actions from previous sessions is already there. No one has to build it by hand the morning of the meeting.
06
Progress is visible on a dashboard
Tenderely BPM surfaces open actions, overdue items and completion rates across all meetings so accountability is visible to everyone who needs to see it, not just the meeting organiser.
FAQ
Can people outside our organisation take part in a meeting record?
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Yes. A public form can be used to collect agenda submissions or action confirmations from external participants. They do not need an account to respond, and their response lands directly on the meeting record.
Can we control who sees which meeting's decisions and actions?
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Yes. Role-based and unit-level permissions determine who can view or edit each meeting record. A board-level meeting can be restricted so that only its members see its decisions and actions.
Is there an audit trail showing who changed or completed an action?
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Yes. Every change to a record — including marking an action complete, changing a due date or reassigning an owner — is logged with the time and the user who made it. The history cannot be altered.
Can recurring meetings carry forward unfinished actions automatically?
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The open and overdue actions from previous sessions remain on the dashboard and can be linked to the new meeting record. The status of each action stays current without anyone having to copy it forward.
Does this work for different types of meetings — board, team, project?
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Yes. The structure of the meeting record is configured to fit each type. A board meeting can require formal approval steps and a signed minutes record, while a weekly team meeting can follow a lighter flow — both run on the same platform.