Health & safety records that hold up in an audit.
Most workplaces do not have a health and safety problem — they have a health and safety paperwork problem. Risk assessments live in a folder nobody opens, incident forms get filled in days after the fact, PPE is handed out with no record, and training completion is whatever someone wrote in a spreadsheet last month. Tenderely BPM ties every OHS obligation into one traceable flow without code, and it connects to the people records you already use.
What does a health and safety programme repeat?
01
Risk assessment and hazard review
Every work area and task needs hazards identified, likelihood and severity scored, and controls recorded. When this lives in a document, it goes stale and nobody notices.
02
Incident and near-miss reporting
Something happens. It needs to be recorded immediately, the right people notified, a root-cause investigation opened and corrective actions tracked to closure.
03
Training records
Which employee received which OHS training, when, and when it expires. Certificates lapse quietly if nobody is watching the renewal dates.
04
PPE issue and return
Personal protective equipment handed out without a record is equipment that cannot be accounted for — in an inspection or when something goes wrong.
05
Periodic medical checks
Employees due for a periodic health examination need to be identified before the deadline, not after a regulator points it out.
06
Emergency drills
Drills have to be scheduled, carried out, evaluated and recorded. The record is what proves the drill happened at all.
Where does this break down today?
The incident form arrives late
Forms are filled in from memory hours or days after the event. Details shift, root causes blur, and the investigation starts from an already unreliable account.
Certificates expire without warning
Training completion and medical check dates sit in a spreadsheet that nobody checks until a certificate is already overdue. By then the gap is a compliance finding.
PPE handouts are unverifiable
A delivery note in a drawer is not evidence. If an employee says they were never issued the right equipment, there is nothing to show the inspector.
Corrective actions get forgotten
An incident produces a list of things to fix. Without structured follow-up those items sit on a whiteboard, done by nobody, and the same incident recurs.
What changes with Tenderely BPM
01
Incidents captured on the spot
Staff report from a phone the moment something happens. The record is timestamped, the right people are notified automatically, and the investigation step opens immediately.
02
Root-cause follow-up is a structured flow
The investigation and the corrective actions it produces are steps in the same record. Each action has an owner and a due date, and the system chases them until they are closed.
03
Expiry dates surface before they lapse
Training certificates and medical check deadlines are fields in the record. Tenderely BPM flags approaching expiry so the reminder comes before the breach, not after.
04
PPE is a signed record
Issuing equipment creates a record attached to the person. Return or replacement updates the same record. The audit trail is built as a by-product of the handout itself.
05
It connects to your existing people records
The OHS module binds to whichever person or employee form is already in your workspace, so there is no duplicate data entry and every obligation is tied to the right individual.
06
The compliance picture is always current
Open incidents, overdue corrective actions, expiring certificates and upcoming drills sit on a dashboard. The answer to any inspector's question is already there.
FAQ
Does this work for any industry, or is it built for one sector?
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It is sector-independent. The same module installs in a construction site, a factory, a restaurant or an office. The hazard categories, risk scoring criteria and PPE types are all things you configure to match your own workplace without writing any code.
Can workers report incidents from their phones without having an account?
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If you want them to, yes. A public form can be published as a link or QR code so anyone on site can submit a near-miss or incident report without logging in. The report lands in the same structured flow and triggers the same notifications and investigation steps.
How does approval work for corrective actions?
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Approval chains and conditional branching are configured without code, so you can require a safety officer to verify that a corrective action was actually completed before the incident record is closed. Each approval step is timestamped and cannot be skipped without the skip being recorded.
Who can see incident records and risk assessments?
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Role- and unit-based permissions decide who sees what. A department supervisor can be limited to incidents in their own area. Fields containing sensitive medical information can be hidden from roles that do not need them.
We already have employee records in another part of the system. Do we have to re-enter everyone?
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No. The OHS module is designed to bind to the person or employee form you already have in your workspace. Training records, PPE assignments and medical check dates attach to existing people records rather than creating a parallel set.