Carbon footprint measured, approved and acted on.
Most organisations know they need to measure their carbon footprint. What stops them is not the intention — it is the spreadsheet that breaks when a new facility is added, the emission factors nobody updates, the approval nobody can prove happened, and the target nobody is tracking. Tenderely BPM turns that scattered effort into a structured, repeatable process: data collected from each facility, automatically converted to tonnes of CO₂ equivalent, approved by the right people, and tied to the reduction targets that actually need to move.
What does a carbon footprint process repeat every period?
01
Collecting activity data
Fuel consumption, electricity use, travel, freight, waste — each facility reports its own numbers for each period. When collection relies on e-mail, figures arrive late, inconsistently formatted, and sometimes not at all.
02
Applying emission factors
Each activity type has a factor — a multiplier that converts a physical quantity into a tonne of CO₂ equivalent. When factors are stored in a personal spreadsheet, they go stale and the person who updated them last is the only person who knows.
03
Calculating totals by scope
The GHG Protocol separates direct emissions, purchased energy and value-chain emissions into three scopes. Rolling those up correctly across facilities and categories is where manual calculation most often goes wrong.
04
Reviewing and approving the figures
Before a carbon report can be published internally or submitted externally, someone needs to sign off on the data. That sign-off is often a reply e-mail that nobody keeps.
05
Setting and tracking reduction targets
A target — say, reducing Scope 2 emissions by a certain amount by a certain year — is only useful if actual performance is measured against it every period, not once a year at reporting time.
06
Recording offset purchases
Carbon credits and offset certificates need to be recorded against the emissions they are meant to neutralise. Without a structured record, it is impossible to demonstrate which emissions were covered and by what.
Where does this break down today?
Data is scattered across inboxes and files
One site sends a spreadsheet, another sends a PDF, a third is still chasing. By the time the data is assembled, the reporting deadline has already passed or the figures have been revised and nobody updated the master file.
The calculation logic lives in one person's spreadsheet
When that person leaves or changes the formula, the historical series breaks. Auditors asking how last year's total was reached find that the workbook is password-protected or simply gone.
Approvals cannot be demonstrated
Regulators, customers and rating agencies are starting to ask not just what your emissions are but who verified the figures and when. A reply e-mail is not an audit trail.
Targets are set once and then forgotten
A reduction commitment announced in an annual report does not automatically translate into a number anyone watches. Without a live comparison of target versus actual, the gap only becomes visible at the worst possible moment.
What changes with Tenderely BPM
01
Structured data collection from every facility
Each site fills in its own activity figures for the period in a consistent structure. The format is defined once, so figures arrive comparable and ready to use — not in need of reformatting before anyone can read them.
02
Emission factors are part of the record
The catalogue of activity types and their factors sits inside the platform, not in a personal file. When a factor is updated, the update is traceable and the calculation reflects it immediately.
03
Totals by scope calculate automatically
Quantity multiplied by emission factor gives the CO₂ equivalent for each entry, and those entries roll up by scope, facility and period without manual addition. The number you see is the number that was calculated, not the number someone typed.
04
Approval is a step in the flow
Conditional and parallel approval steps are configured without code. When the data for a period is submitted, the right reviewer is notified and their decision is recorded as part of the same record — not in a separate inbox.
05
Targets and actuals sit side by side
Reduction targets and offset records are held in the same system as the emissions data, so the gap between target and actual is visible on a dashboard every period, not only when someone runs the year-end report.
06
The audit trail is already there
Tenderely keeps a full history of who submitted which figures, what the calculated result was, and who approved it. When a verifier or regulator asks, the record is already complete.
FAQ
Does this work for organisations that only measure one or two scopes?
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Yes. You configure which scopes and activity categories apply to your organisation. There is no requirement to track all three scopes from day one — most organisations start with Scope 1 and 2 and add Scope 3 categories as their measurement matures.
Can multiple facilities report independently and then roll up?
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Yes. Each facility fills in its own data for each period, and the totals aggregate across facilities automatically. Role-based access means a site manager sees only their own facility's data, while a central sustainability team sees everything.
How does the approval flow work for carbon data?
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Approval chains, conditional branching and parallel steps are configured without code. You decide which roles review data at the facility level and which roles approve the consolidated figure before it is locked. Every decision is recorded with a timestamp on the same record.
Can external parties — auditors or suppliers — interact with the system?
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Public forms can be shared with people outside your organisation as a link. A supplier can submit their own activity data, or an external verifier can be given access to review specific records, without needing a full account.
Is there a ready-made setup or do we build from scratch?
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The Carbon Footprint package installs with the structure already in place, so a working setup is available within minutes. You then adjust the activity categories, emission factors and approval steps to match your organisation and start collecting data.