Tender and bid management in one traceable place.
Winning a tender is a week of concentrated work. Losing one because a deadline slipped, an internal price sign-off arrived too late or a bid bond lapsed quietly is entirely avoidable. Tenderely BPM gives your team one place to track every opportunity from the moment you spot it to the moment results are recorded — without code and without chasing people by phone.
What does a tendering team repeat on every bid?
01
Recording the opportunity
Authority, reference number, scope, submission deadline and estimated value. When this lives only in someone's calendar, the team cannot prioritise across all open bids at once.
02
Assembling the bid file
Documents come from legal, finance, technical and operations. Chasing each team by message makes it impossible to know at a glance what is still missing.
03
Internal price approval
Before any figure goes to the authority, the price must pass through commercial and financial sign-off. Each day that approval stalls is a day closer to the submission deadline.
04
Bid-bond management
A bid bond has a validity date. If nobody is watching that date, the bond expires and the submission becomes invalid — sometimes without anyone noticing until it is too late.
05
Submission and confirmation
Proof of submission, the envelope number, the portal receipt — without a record attached to the bid file, these surface only when someone asks for them under pressure.
06
Result and gap analysis
Who won, at what price, and how far was your bid from the winning figure? Without that record, the same pricing mistakes repeat on the next similar tender.
Where does this break down today?
Deadlines live in personal calendars
One person knows about the tender, tracks it privately and leaves the team blind. When that person is on leave or changes role, active bids go cold.
Price approval arrives at the last minute
The request for internal sign-off goes out the day before submission. There is no time to revise the price, so either it goes as it is or the bid is missed entirely.
Bid bonds are not monitored centrally
Each bond validity date is noted somewhere different. An expired bond discovered at the point of submission cannot be replaced in time.
Results are never properly recorded
The team learns the outcome by word of mouth. The winning price is not written next to the bid price, so the gap is never analysed and pricing never improves.
What changes with Tenderely BPM
01
Every opportunity in one list
Authority, deadline, estimated value, responsible person and current status are structured fields, so the whole team can see which bids are active, which are overdue and which are waiting for sign-off.
02
Price approval is a step, not an e-mail
Conditional and parallel approval steps are configured without code. The commercial and financial reviewers get notified, the step has an SLA, and a late approval triggers a reminder automatically.
03
Bond validity is visible on the dashboard
Expiry dates sit on the same record as the bid. A reminder goes out before the date, not after. No bond lapses unnoticed.
04
Approval from anywhere
The same flow runs in the iOS and Android apps, so a commercial director travelling the day before a deadline can still sign off a price with a single tap.
05
Result recorded next to the bid
Winning price, the authority's decision and the gap between your figure and the winner's sit on the same record. Over time that gap becomes a data set your pricing team can actually use.
06
History that survives staff changes
Tenderely keeps a full audit trail on every record. When someone moves on, their bids, documents, approvals and results stay exactly where they were.
FAQ
Can we set up different approval chains for different bid values or categories?
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Yes. Approval steps branch conditionally based on any field — bid value, category, contracting authority type or anything else you define. A small bid might need one signature; a large one might need commercial, legal and financial approval in parallel, all without writing code.
Can people outside the company — such as a subcontractor or a legal adviser — contribute to a bid file?
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Yes. A public form can be sent to any external party as a link. What they submit lands directly on the bid record. They do not need an account on the platform.
How do we stop the wrong people seeing confidential bid prices?
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Role- and field-level permissions decide who can see which fields. A bid price field can be visible to commercial management and hidden from everyone else. Unit-level access means a team in one region sees only its own bids.
Can we report on win rates and pricing gaps over time?
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Yes. Because every result is a structured record — your price, the winning price, the authority, the category — you can build a dashboard or export the data and analyse it however you need.
How long does it take to get a working setup running?
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The Tenders and Bids package installs with the core structure already in place. You adjust the forms and approval chains to match your own process and publish. Most teams are running live bids through the system within the same day.