Process management and software for printing houses.
In a printing house, the work between taking an order and shipping the finished product is where time and money disappear. A quote that was never confirmed in writing, a proof the client never formally approved, a press slot double-booked, a paper stock that ran out mid-run — none of these are accidents, they are what happens when each step lives in a different place. Tenderely BPM connects the quote, the proof, the press plan, the stock and the dispatch into one traceable flow, without code.
What does a printing house repeat on every job?
01
Quoting the job
Size, quantity, paper type, finish, turnaround — every variable changes the price. When quotes are written freehand, comparing past jobs or spotting a margin error becomes guesswork.
02
Customer proof approval
Before any plate is made or ink is mixed, the client must sign off on the design. A job that goes to press without written approval is a job the client can dispute.
03
Press scheduling
Each press has a fixed capacity, and jobs compete for the same slots. A scheduling conflict discovered at the machine costs far more than one caught on a plan.
04
Paper and consumable stock
Running short of a specific grammage or colour mid-job forces an emergency order at a premium, or stops the press entirely.
05
Waste and spoilage recording
Every run produces waste. If spoilage is not logged per job, the true cost of a run is unknown and repeat pricing is a guess.
06
Dispatch and invoicing
Delivery of the right quantity to the right address, matched to the agreed job and triggering an invoice — a step that creates disputes whenever the paperwork does not follow the product.
Where does this break down today?
The approved proof cannot be found
Proof approval happened over e-mail or messaging. Months later, when a client contests the colour or the bleed, the thread has been archived and nobody can produce the signed-off file.
Press slots are managed by memory
One person holds the schedule in their head or in a whiteboard. When that person is absent, two jobs get booked onto the same machine on the same day, and the conflict surfaces at press time.
Stock is counted after it runs out
Paper and consumables are checked when someone physically goes to the shelf. The first sign that stock is low is a press that has stopped.
Job cost is assembled after delivery
Materials, machine time and waste are totalled after the job ships. By then it is too late to adjust anything, and the margin on the next similar job is still being estimated from the same faulty baseline.
What changes with Tenderely BPM
01
The quote is a structured record
Job specifications, quantities and pricing conditions are captured in defined fields, not a free-text document. That makes past quotes searchable and future quotes consistent.
02
Proof approval is a mandatory step
A job order cannot advance to press until the customer has given written approval. The approval is part of the record — not a separate e-mail thread to hunt down later.
03
Customers approve from outside
Send the proof to a client as a public link. Their approval lands on the job record without them needing an account, and without you chasing a reply.
04
Approval steps move on mobile
Internal sign-offs — from production manager, pre-press, dispatch — happen in the iOS and Android apps. A step does not wait for someone to be at their desk.
05
Stock and waste stay on the record
Materials consumed and waste logged per job mean the real cost of a run is visible during the job, not assembled afterwards. Tenderely keeps each job's resource picture in one place.
06
Dispatch and invoicing follow the job
Delivery details, quantities shipped and the transition to invoicing are steps in the same flow. What was agreed, what was produced and what was billed sit on a single traceable record.
FAQ
Can we require proof approval before a job moves to press?
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Yes. Approval steps can be made mandatory in the flow, so the press scheduling step simply does not open until the customer approval is recorded. The approval, including who gave it and when, is stored on the job record.
Can customers approve proofs without creating an account?
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Yes. A public form or approval link can be sent to any external person. Their response is captured on the job record without them needing access to the platform.
How do press scheduling conflicts get caught?
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The press plan is a structured record, so the same machine slot cannot be assigned to two jobs without the conflict being visible. Managers see the schedule as a dashboard rather than a mental map.
Who can see which jobs and which costs?
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Role- and unit-level permissions decide who sees what. A sales person can see quotes and customer communications; a press operator can see the job order and schedule; cost and margin data can be restricted to management.
Is there a ready-made setup for a printing house?
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Yes. The Printing House package opens with forms, approval flows and a dashboard already in place, so you have a working starting point within minutes. You then adjust each part to match how your shop actually runs.