Process management and software for technopark operators.
A technopark management company juggles a surprisingly dense set of recurring obligations: admitting new tenant firms, tracking R&D project lifecycles, collecting monthly staff declarations, chasing activity reports, allocating space and resolving service requests — all while satisfying the regulator's audit trail requirements. Tenderely BPM connects every one of those steps into traceable flows without code, so the management team spends its time on decisions rather than coordination.
What does a technopark management company repeat every month?
01
Company admission
Prospective tenant firms apply, documents are reviewed, eligibility is assessed and an admission decision is made. Each step has a responsible party and a deadline.
02
R&D and software project approvals
New projects must be evaluated and approved before they qualify for the zone's benefits. Revisions, renewals and closures each trigger their own review cycle.
03
Space allocation and contracts
Units are assigned to tenants by square metre, contracts are drawn up, and changes — expansions, reductions, relocations — have to be tracked against available capacity.
04
Monthly staff declarations
Each tenant firm declares which employees worked inside the zone that month. Late or missing declarations create compliance gaps that surface in ministry inspections.
05
Activity reports and period closures
Firms submit periodic progress reports on their projects. Collecting, reviewing and storing those reports on schedule is an obligation, not a courtesy.
06
Shared space and technical service requests
Meeting rooms, lab spaces and common facilities are booked; faults, maintenance needs and infrastructure requests come in continuously and need assignment and resolution tracking.
Where does this break down today?
Deadlines exist on paper only
Staff declaration due dates, report submission deadlines and project renewal windows are known, but chasing every tenant firm by e-mail every cycle is a manual burden that grows with each new tenant.
Approval history is scattered
Project approval decisions, the documents reviewed and the conditions attached are spread across e-mails, shared drives and meeting notes. When an inspector asks, assembling the record takes days.
Capacity is always someone's mental model
Which units are occupied, which are available and which are reserved for a pending admission is knowledge that lives in one person's head or in a spreadsheet that lags behind reality.
Service requests disappear
A tenant reports a fault by phone or message, it gets forwarded to maintenance, and the loop closes — or does not — with no written record of what was reported, assigned or resolved.
What changes with Tenderely BPM
01
Every tenant firm is a structured record
Admission documents, allocated space, active projects, staff declarations and activity reports are all parts of one record, so nothing has to be pieced together when it is needed.
02
Approval flows without code
Project admission, R&D approval and renewal flows are configured with conditional and parallel steps. The right reviewer is involved at each stage, and the decision is recorded as it happens.
03
Deadlines remind themselves
Assign an SLA to a declaration or report submission step and the system warns when the deadline is approaching. Tenants stop being chased by hand.
04
Tenants apply and submit from outside
Public forms let tenant firms submit admission applications, monthly declarations and activity reports through a link, without needing an account in your system.
05
Mobile approval for management
Admission and project decisions do not wait for someone to be at their desk. The same flows run in the iOS and Android apps, so approvals move with one tap from anywhere.
06
Occupancy and compliance are visible now
With Tenderely BPM, available units, pending admissions, overdue declarations and open service requests sit on a dashboard instead of living in spreadsheets that are always slightly wrong.
FAQ
Can tenant firms interact with the system without being full users?
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Yes. Public forms allow anyone with the link to submit an application, declaration or report. If you want a tenant firm to track their own submissions and see only their own records, they can be connected as external linked users with access limited to exactly their own data.
Can we configure different approval chains for different project types?
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Yes. Conditional branching means the flow can route a software project differently from a hardware R&D project, or escalate to an additional reviewer when certain criteria are met. All of this is configured without code.
How does the audit trail work for regulatory inspections?
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Every record carries a full history of who changed what and when, every approval step records who acted and what decision was made, and every document submission is timestamped. The record exists as a by-product of normal work, not as a separate compliance exercise.
Can we track which units are occupied and which are free?
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Yes. Space allocation is recorded against unit records, so the relationship between a unit, its tenant and its contract is always current. A dashboard can surface available capacity, upcoming contract ends and pending allocations at a glance.
Is there a ready-made setup we can start from?
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Yes. The Technopark Management package comes with flows, forms and a dashboard already in place so a working setup opens in minutes. You then adjust each form and flow to match your own processes and publish — the package is a starting point, not a constraint.