Budget, expenses and financial position in one flow.
Most businesses already track something: a spreadsheet for expenses, a folder for invoices, a column in a register for income. What they rarely have is a single place where the budget, the actuals and the current financial position sit together and update as work happens. Tenderely BPM connects the income your existing process already records to an approved expense flow and a live dashboard, without asking you to enter anything twice.
What does financial management repeat every period?
01
Recording income
Every payment received needs to be captured against the right period, the right category and the right source. When this lives in a separate spreadsheet, it is always a step behind.
02
Raising expense requests
Before money goes out, someone needs to ask for it formally. An informal request by message leaves no trace of what was asked, what was justified and who approved it.
03
Running the approval chain
Expenses above certain thresholds need a manager, a finance lead or both. When that chain lives in e-mail, approvals stall silently and nobody knows where a request stands.
04
Comparing budget to actuals
A budget is only useful when you can see it next to what has actually been spent. If the comparison requires a manual export, it arrives too late to change anything.
05
Closing the period
Month-end or quarter-end means reconciling what came in against what went out. When sources are scattered, reconciliation consumes days rather than minutes.
06
Reading the financial position
A manager or owner needs to know the current position at any point in the period, not only after accounts are closed. That answer should not require a call to the finance team.
Where does this break down today?
Income and expense live separately
Income is in one file, expenses in another, approvals in e-mail. Nobody has a single view that shows what came in, what went out and what is still pending approval — all at once.
Approval is a forwarded message
An expense request is sent by chat or e-mail, approved by reply, then filed somewhere if someone remembers to file it. Six months later, finding the approval chain for one item is a research project.
The budget is a document, not a check
The annual budget is agreed in a spreadsheet and then consulted, if at all, manually. Nothing stops an expense from being raised against a category that is already over budget.
The position is always historical
The financial picture only becomes clear after accounts are closed, which is too late. Decisions made during the period happen without real numbers.
What changes with Tenderely BPM
01
Income flows in without double entry
Income is linked to the records your existing process already creates — a payment on an invoice, a collection on a service record. You do not build a second form or enter numbers twice.
02
Every expense is a structured record
Category, supplier, amount, period and justification are fields, not a sentence in a message. That makes every expense comparable, filterable and reportable from the moment it is raised.
03
Approval steps enforce themselves
Conditional branching means the right chain triggers based on amount or category, configured without code. An SLA reminder chases a step that is waiting too long, so approvals stop sitting silently in inboxes.
04
Approve from anywhere
The same flow runs in the iOS and Android apps, so a manager travelling or working off-site moves an expense approval with one tap rather than waiting until they are back at a desk.
05
Budget versus actuals is always live
Committed amounts, approved expenses and recorded income sit against the period budget on a dashboard that updates as records change, not as a report that someone runs at month-end.
06
Financial position is readable now
Tenderely keeps income, pending expenses and approved spending in one place, so the current financial position for any period is a dashboard view, not a conversation with the finance team.
FAQ
Does our income need to be re-entered into this module?
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No. The finance module links to records your existing process already creates. If you record a payment on a service ticket or an invoice, that figure feeds the financial position without a second entry.
Can we set different approval chains for different expense sizes?
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Yes. Conditional branching lets you define which steps apply based on amount, category or any other field, all without code. The rule lives in the flow, so it cannot be skipped without the exception being recorded.
Who can see financial data?
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Role- and unit-level permissions decide exactly who sees what. A department manager can be limited to their own cost centre, while a finance lead sees the full picture. Individual fields such as supplier price can be hidden from specific roles.
Can we see budget versus actuals for a specific period?
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Yes. The financial dashboard includes period selection, so you can read the position for the current month, a previous quarter or any range you define. The comparison updates as records are approved or added.
Is there an audit trail for expenses?
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Yes. Every record carries a full history of who created it, who approved each step and when, and what changed at any point. That history cannot be edited, so it is available for internal review or external audit exactly as it happened.